Note: HR Solutions is a product intended for US nonprofits. Find more information on Payroll products for Canada here.
If you operate a nonprofit, you know that there’s rarely a moment of downtime; and managing payroll is just one more task that takes you away from focusing on your core mission. If the time it takes to manage the myriad details involved with payroll isn’t an option for your organization or maybe you need to ask if it’s money well spent to further your mission, it’s time to turn to an outside solution.
Organizations that use a professional, automated service to help them handle payroll can glean these other important benefits, as well.
Free up your time
Consider everything that goes into calculating payroll:
- Collecting and filing/storing employee data for W-9s
- Calculating employee paycheck amount
- Printing, signing and distributing checks
- Processing direct deposit payments
- Prepping payroll taxes
- Submitting governmental tax remittances according to the most current rules and regulations
With a tool that automates these steps, such as Deluxe Payroll + HR Solutions, these time-consuming tasks are streamlined so that you can focus your time on running your organization.
Stay compliant with employment tax laws
Employment tax laws such as federal income tax withholdings, Social Security and Medicare taxes and federal unemployment taxes, apply to nonprofit, 501(c)3 employers, even if they are exempt from other taxes. Staying on top of the ever-changing rules and regulations around these laws can be daunting even for the most experienced HR practitioner. Choosing to partner with a team of certified experts whose business it is to stay current on these variables can relieve this heavy burden.
Scale with ease
If your organization’s payroll needs have outgrown the expertise of your HR staff, or if you’re planning for strategic growth, increasing your ability to manage payroll becomes mission critical. Savvy nonprofits invest in systems that can be scaled from simple one-employee operations to organizations that employ dozens. Leveraging an outside payroll platform lets you scale up as quickly as necessary. You can open new locations or staff up for special events knowing your payroll service has you covered. You’ll also have a standard process for onboarding and paying new employees.
Access to the most current technology
What applications integrate with your existing systems? Should you choose cloud based or server based? How often should you upgrade – and when you do, can you get by with off-the-shelf solutions or will you need custom application development? There are so many variables when it comes to payroll technology that evaluating what’s best for your organization can consume more time and effort than you can afford. Outsourcing to a reputable vendor who stays on top of emerging technology will take this worry off your hands.
Boost employee satisfaction
Managing payroll for hourly, part-time and occasional workers can be labor-intensive. The larger your staff, the more complicated this process becomes. Using an online tool helps alleviate this pressure and makes it easy to offer a direct deposit option with concise, easy-to-understand pay stubs. It can even turn payroll into an employee recruiting and engagement tool, thanks to secure and intuitive online tools where staff can download pay stubs, choose their preferred payment method and update contact information—all while freeing you for more valuable activities.
Improve data security
Storing payroll data in-house adds unnecessary risk to your nonprofit, especially if you rely on paper records or outdated technology. From Social Security and bank account numbers to personal contact information, you must safeguard a variety of sensitive data. A single data breach, identity theft or fraud incident can result in significant financial damage to your nonprofit, as well as the loss of your employees’ trust and your organization’s reputation.
By using a payroll solution, sensitive and confidential payroll data is calculated off-site, so there’s little chance of a breach in confidentiality. What’s more, data security is a standard part of the service a reputable payroll service provides. Most combine encryption technology, digital backups and best-in-class cloud security to create a “digital fortress” that protects your data.
Stay within your budget
Payroll solutions are an affordable option for many nonprofit organizations. With flexible plans designed to grow with you, you pay for only the payroll services you need.
Nonprofits no longer have to settle for inadequate payroll resources for their needs simply because they lack the budget to bring on new employees. Turning to a payroll solution not only fulfills those important roles efficiently and cost-effectively, but it also provides important benefits that can make you more effective at running a stronger organization.
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